Parent Information FAQ’s

Whether it’s your first time sending your camper to Camp Wesley Pines or it’s your 5th time spending the summer with us, everyone has questions! We have answered some of the more frequently asked ones, but feel free to contact us below if there is more you would like to know.

What documents do I need to bring for camp?

If you are registering your camper online, all of the required questions and forms will be submitted to us through Active.com.

You can also download and print your camper’s registration forms. With this, just make sure you print all forms and return them to us at least a week prior to your chosen camp.

What is your mission statement?

 “Camp Wesley Pines is committed to continuing the ministry of Christ by serving the United Methodist Church and by providing a Christian environment for people of all ages amidst the beauty and grandeur of God’s creation.”

You can read more about us by visiting Our Purpose page.

What does my camper need to bring to camp?

There are plenty of things that your camper will need during their time at camp. Here are our 2021 Packing Lists to make sure you don’t forget anything:

2021 General Packing List

2021 Outpost Packing List

2021 Camp Copiah Packing List

How can I get in touch with my camper while they are at camp?

Camper Mail

There are a few different options for your camper to receive mail during camp:

  1. Send mail to 1095 Camp Wesley Pines Rd., Hazlehurst, MS 39083
  2. Send email to camper@wesleypines.com
  3. Drop off camper mail at registration – please write camper names and days on each piece of mail!

What do we do for drop-off / pick-up?

This summer, we will continue to hold our camp registration at the Durr-Wise Retreat Center. Registration will begin promptly at 10:00 am for the majority of camps. Any exceptions to this will be communicated via email closer to the start of your camp session. 

In order to complete the check-in process on the day of, we ask that parents/guardians:

  1. Pay their remaining balance – this can be done over the phone through our camp office (601-892-2341) or by emailing office@wesleypines.com.
  2. Drop off ALL medications with the Camp Nurse – please bring medications in a ziploc bag with the camper’s name on it.
  3. Ensure that ALL health history information of your camper is accurate and up to date!

Camper pick up will take place at the cabins at 10:00 am. Please be prepared to sign your camper(s) out prior to taking them home. This is to ensure their safety above all else! If campers have additional canteen money left over on their account, you will be given the option to donate the remaining amount to camp or have it refunded. This year, camper medication will be picked up at our Camp Store porch at the Nurse’s table. A lost and found table will also be there, should your camper be missing anything prior to their departure.

Parking

For safety reasons, we are asking ALL parents and guardians to park in the gravel lot near the Tabernacle during both drop-off and pick-up times. Camp staff will be present to help you find a parking space prior to dropping off your camper and picking them up at their cabin.

How do you handle any dietary restrictions / allergies?

Our #1 goal is to accomodate the needs of our campers as much as we can. The best way for us to be able to achieve this is with smooth communication between us and our camper’s gaurdians. 

Our campers’ saftey wile at CWP is our #1 concern, therefore we take any and all allergies seriously and prepare for all possibilities. 

You can contact our Hospitality Coordinator, Sydney Storment at Sydney@wesleypines.com, to discuss any specifics and/or concerns!

If my camper is coming with a friend, can I request them to be in the same cabin?

Upon registering your camper, there will be a section that you can request ONE cabin-mate. However, the camper you requested must also put down your camper as their cabin-mate. We only allow one requested camper so that the kids are encouraged to make new friends and get out of their comfort zone. 

What is your refund policy?

CANCELLATION 30 DAYS PRIOR TO YOUR CAMP SESSION

  • Notice of cancellation must be recieved by the Program Director and/or Executive Director in writing (email or postal mail).
  • Refund will be the amount paid minus the deposit.
  • If camp fees are not paid prior to your camper’s check in day, you will be able to pay at check in. A camper’s registration will be cancelled if payment has not been completed by check in.

CANCELLATION BY MEDICAL REASON WITHIN 30 DAYS OF YOUR CAMP SESSION

  • Full refunds will only be given, if prior to the camp session, the Program Director and/or Executive Director receive a signed doctor’s note within 3 days of the cancellation.
  • Failure to provide a signed a doctor’s note will merit a refund minus the initial deopist.

DURING/AFTER YOUR CAMP SESSION

  • No refund will be made for any reason after the start of your camp session.

IF YOUR SESSION IS CANCELLED

  • In the event of Camp Wesley Pines having to cancel a session, you will be given the option to accept a FULL refund or to transfer your payments to another session.

Can my camper bring any electronics? (i.e cell phones)

We do not allow any electronics at camp. We encourage every camper to “unplug” and dive into creation. This helps our process to encourage campers to get outdoors and get into Christ.

What's your policy on moving campers up or down in age groups for camps?

At Camp Wesley Pines we try our best to keep our campers with their own peers/friends. However, we do allow for a camper to drop DOWN one grade but we do not allow for them to climb up one grade.

*For example, if your camper has completed sixth grade they would now be a part of our Junior High Camp. However, if your camper still has friends in Older Elementary Camp, or just wishes to wait another year, then they would be allowed to still register for Older Elementary*

What do I need to know about the store and canteen?

The Camp Store will ONLY be open on Mondays and Fridays for parents and campers wishing to shop for camp merchandise (shirts, water bottles, stuffed animals, etc.). After checking in at the Durr-Wise Retreat Center on Monday, parents/guardians and campers are welcome to stop by the Camp Store prior to campers being dropped off at their cabin. Week-long campers will go to Canteen a total of 8 times throughout the week, and all snacks and drinks are sold for $1.25 a piece (this includes sales tax). Campers are allowed to purchase up to two items at each Canteen time. In addition to snacks, select items such as water bottles and frisbees will be sold throughout the week. This summer, canteen funds will be added as a part of your camper registration. You will have the option to pick what amount you would like to put on your camper’s account. 

I have two campers, in different age groups, attending different camps. How will that look?

If they are not a part of the same camp, then they will be separated into different cabins and different activities to better fit their own age range. However, if they are attending camps that occur on the same week then drop off and pick up can still be done all at once due to our staggered times being based on last names.

*If the two campers do not have the same last name please reach out to us and let us know, we will be happy to make it work for you!*

My camper has medication, how are medications handled at camp?

Medications and any medical history should be reported in your campers registration, this will then be passed on to our Camp Nurse along with our Program Director. Any dietary needs and food allergies will be reported to our Hospitality Coordinator. 

Our Camp Nurse will be responsible for all medications and the distributions of those medications. They will also be at registration for any specific notes and/or instructions your camper’s medications may have.

Contact Us

If you have any other questions or are confused about any of the answers above, please feel free to reach out to us by any means listed below or by filling out the form to the right.

(601) 892 - 2341

1095 Camp Wesley Pines Rd, Hazlehurst, MS, 39083

M-F: 8am-4:30pm, S-S: Closed