PARENT INFORMATION

PARENT INFORMATION

PARENT INFORMATION

PARENT INFORMATION

We want to make your Wesley Pines experience as simple as possible. Click below for a downloadable summary of the info on this page!

What documents do I need to bring for camp?

If you are registering your camper online, all of the required questions and forms will be submitted to us through Active.com.

You can also download and print your camper’s registration forms. With this, just make sure you print all forms and return them to us at least a week prior to your chosen camp.

What is your mission statement?

 “Camp Wesley Pines is committed to providing a Christian environment for people of all ages amidst the beauty and grandeur of God’s creation.

To be a bit more specific, our core values at Wesley Pines are faith formation, leadership development, authentic community, and outdoor appreciation!

What’s new at Wesley Pines for summer 2024?

Great question! Below are a few of the most important changes to be aware of:

> Our state-of-the-art high ropes course is in full-swing! Finished in October 2023, this course has already been traversed by several retreat groups and awaits a full summer of happy campers!

> This will be our first summer hosting Senior High Mission Week (SHMW)! SHMW is a great introduction for campers hoping to one day serve on summer staff, and allows campers to deepen their faith, develop leadership skills, and build community. For more info, click here!

> We had some incredible volunteers install new shade structures outside the dining hall to help keep campers and staff cool during wait times between meals!

Diversity is a gift from God, and we must understand that God loves all people. Camp ministry should invite all people to take part in the love of God. Our role as ministers of God’s love is to offer it as gracefully and as fully as we possibly can. No one should ever be judged or treated differently based on the following: Race, sex, socioeconomic status, intellect, physical challenges, age, ability, perceptions, or any other differences.

What does my camper need to bring to camp?

There are plenty of things that your camper will need during their time at camp. Here are our packing lists to make sure you don’t forget anything!

General Packing List

Outpost Packing List

Camp Copiah Packing List

How can I get in touch with my camper while they are at camp?

Camper Mail

There are a few different options for your camper to receive mail during camp:

  1. Send mail to 1095 Camp Wesley Pines Rd., Hazlehurst, MS 39083
  2. Send email to camper@wesleypines.com
  3. Drop off camper mail at registration – please write camper names and days on each piece of mail!

What do we do for drop-off / pick-up?

This summer, we will continue to hold our camp registration at the Durr-Wise Retreat Center. Registration will begin promptly at 2:00 pm for the majority of camps. Any exceptions to this will be communicated via email closer to the start of your camp session.

In order to complete the check-in process on the day of, we ask that parents/guardians:

  1. Pay their remaining balance – this can be done over the phone through our camp office (601-892-2341) or by emailing hospitality@wesleypines.com.
  2. Drop off ALL medications with the Camp Nurse – please bring medications in a ziploc bag with the camper’s name on it.
  3. Ensure that ALL of your camper’s health history information is accurate and up to date!

Camper pick up will take place at the cabins at 10:00 am. Please be prepared to sign your camper(s) out prior to taking them home. This is to ensure their safety above all else! If campers have additional canteen money left over on their account, you will be given the option to donate the remaining amount to camp or have it refunded. This year, camper medication will be picked up at our Camp Store porch at the Nurse’s table. A lost and found table will also be there, should your camper be missing anything prior to their departure.

Parking

For safety reasons, we are asking ALL parents and guardians to park in the gravel lot near the Tabernacle during both drop-off and pick-up times. Camp staff will be present to help you find a parking space prior to dropping off your camper and picking them up at their cabin!

How do you handle dietary restrictions / allergies?

Our #1 goal is to accommodate the needs of our campers as much as we can. The best way for us to be able to achieve this is with smooth communication between us and our campers’ guardians!

Our campers’ safety while at Wesley Pines is our top concern! We take any and all allergies seriously and prepare for all possibilities.

You can contact our Hospitality Coordinator, Lindsey Epperson, at hospitality@wesleypines.com to discuss any specifics and/or concerns!

If my camper is coming with a friend, can I request them to be in the same cabin?

Upon registering your camper, there will be a section where you can request ONE cabin-mate. However, the camper you requested must also put down your camper as their cabin-mate. We only allow one requested camper so that the kids are encouraged to make new friends!

Can my camper bring any electronics? (i.e cell phones)

We do not allow any electronics at camp. We encourage every camper to “unplug” and dive into creation. This helps our process to encourage campers to get outdoors and get into Christ!

What is your refund policy?

CANCELLATION 30 DAYS PRIOR TO YOUR CAMP SESSION

  • Notice of cancellation must be received by the Program Director and/or Executive Director in writing (email or postal mail).
  • Refund will be the amount paid minus the deposit.
  • If camp fees are not paid prior to your camper’s check in day, you will be able to pay at check in. A camper’s registration will be cancelled if payment has not been completed by check in.

CANCELLATION BY MEDICAL REASON WITHIN 30 DAYS OF YOUR CAMP SESSION

  • Full refunds will only be given if, prior to the camp session, the Program Director and/or Executive Director receive a signed doctor’s note within 3 days of the cancellation.
  • Failure to provide a signed a doctor’s note will merit a refund minus the initial deposit.

DURING/AFTER YOUR CAMP SESSION

  • No refund will be made for any reason after the start of your camp session.

IF YOUR SESSION IS CANCELLED

  • In the event of Camp Wesley Pines having to cancel a session, you will be given the option to accept a FULL refund or to transfer your payments to another session.

What's your policy on moving campers up or down in age groups for camps?

At Camp Wesley Pines, we try our best to keep our campers with their own peers/friends. However, we do allow for a camper to drop DOWN one grade, but we do not allow for them to climb UP one grade.

For example, if your camper has completed sixth grade they would now be a part of our Junior High Camp. However, if your camper still has friends in Older Elementary Camp, or just wishes to wait another year, then they would be allowed to still register for Older Elementary!

What do I need to know about the store and canteen?

The Camp Store will only be open on Mondays and Saturdays for parents and campers wishing to shop for camp merchandise (shirts, water bottles, stuffed animals, etc.).

After checking in at the Durr-Wise Retreat Center on Monday, parents/guardians and campers are welcome to stop by the Camp Store prior to campers being dropped off at their cabin!

Week-long campers will go to Canteen a total of four times throughout the week, and all snacks and drinks are sold for $1.25 apiece (this includes sales tax). Campers are allowed to purchase up to three items at each Canteen time. In addition to snacks, select items such as water bottles and Frisbees will be sold throughout the week!

This summer, cash will not be accepted during the week – it will need to be turned in at or before registration. Canteen funds will be added as a part of your camper registration through Active. You will have the option to pick what amount you would like to put on your camper’s account. 

I have two campers in different age groups attending different camps. What will that look like?

If they are not a part of the same camp, then they will be separated into different cabins and different activities to better fit their own age range. However, if they are attending camps during the same week, drop off and pick up can still be done all at once due to our staggered times being based on last names.

*If the two campers do not have the same last name, please let us know. We will be happy to make it work for you!*

How are medications handled at camp?

Medications and any medical history should be reported in your camper’s registration, which will then be passed on to our Camp Nurse and Program Director! All dietary needs and food allergies will be reported to our Hospitality Coordinator.

Our Camp Nurse will be responsible for all medications and the distributions of those medications. They will also be at registration for any specific notes and/or instructions your camper’s medications may have.

Contact Us

If you have any other questions or are confused about any of the answers above, please feel free to reach out to us by any means listed below or by filling out the form to the right.

(601) 892 - 2341

1095 Camp Wesley Pines Rd, Hazlehurst, MS, 39083

M-F: 8am-4:30pm, S-S: Closed

Growing FAITH, building FRIENDSHIPS, and having FUN since 1961!

FAITH FORMATION | LEADERSHIP DEVELOPMENT | AUTHENTIC COMMUNITY | OUTDOOR APPRECIATION