Parent Information FAQ’s
Whether it’s your first time sending your camper to Camp Wesley Pines or it’s your 5th time spending the summer with us, everyone has questions! We have answered some of the more frequently asked ones, but feel free to contact us below if there is more you would like to know.
What documents do I need to bring for camp?
If you are registering your camper online, all of the required questions and forms will be submitted to us through Active.com.
You can also download and print your camper’s registration forms. With this, just make sure you print all forms and return them to us at least a week prior to your chosen camp.
What are your Covid-19 policies?
We are so glad you asked!
You can click below for a Summer specific Covid-19 Plan of Action:
What is your mission statement?
“Camp Wesley Pines is committed to continuing the ministry of Christ by serving the United Methodist Church and by providing a Christian environment for people of all ages amidst the beauty and grandeur of God’s creation.”
You can read more about us by visiting Our Purpose page.
What does my camper need to bring to camp?
How can I get in touch with my camper while they are at camp?
There are several ways that you can connect with your camper during their time at camp. Please see our Connection page for more information.
Why do images on the website lack masks/social-distancing?
The pictures and videos found on our site were taken during or before Summer 2019 and therefore may or may not reflect our adapted practices and policies for Summer 2021.
What do we do for pick-up / drop-off?
Per our Covid-19 Plan of Action, we will have a set time period for drop off and pick ups. We are also requiring all parents and non-campers to remain in their vehicles during both registration and drop off. Our staff will be helping to direct all vehicles, to unload cars and to direct campers to their cabins.
Final payments are due upon arrival to Camp Wesley Pines in order for your camper to be accepted at drop-off. If you have not completed your payments, our staff will direct you else where for completion. We will also have our Camp Nurse available to collect any health/medication forms along with your camper’s medication and to answer any questions you may have.
How do you handle any dietary restrictions / allergies?
Our #1 goal is to accomodate the needs of our campers as much as we can. The best way for us to be able to achieve this is with smooth communication between us and our camper’s gaurdians.
Our campers’ saftey wile at CWP is our #1 concern, therefore we take any and all allergies seriously and prepare for all possibilities.
You can contact our Hospitality Coordinator, Sydney Storment at Sydney@wesleypines.com, to discuss any specifics and/or concerns!
If my camper is coming with a friend, can I request them to be in the same cabin?
Upon registering your camper, there will be a section that you can request ONE cabin-mate. However, the camper you requested must also put down your camper as their cabin-mate. We only allow one requested camper so that the kids are encouraged to make new friends and get out of their comfort zone.
What is your refund policy?
CANCELLATION 30 DAYS PRIOR TO YOUR CAMP SESSION
- Notice of cancellation must be recieved by the Program Director and/or Executive Director in writing (email or postal mail).
- Refund will be the amount paid minus the deposit.
- If camp fees are not paid prior to your camper’s check in day, you will be able to pay at check in. A camper’s registration will be cancelled if payment has not been completed by check in.
CANCELLATION BY MEDICAL REASON WITHIN 30 DAYS OF YOUR CAMP SESSION
- Full refunds will only be given, if prior to the camp session, the Program Director and/or Executive Director receive a signed doctor’s note within 3 days of the cancellation.
- Failure to provide a signed a doctor’s note will merit a refund minus the initial deopist.
DURING/AFTER YOUR CAMP SESSION
- No refund will be made for any reason after the dtart of your camp session.
IF YOUR SESSION IS CANCELLED
- In the event of Camp Wesley Pines having to cancel a session, you will be given the option to accept a FULL refund or to transfer your payments to another session.
Can my camper bring any electronics? (i.e cell phones)
We do not allow any electronics at camp. We encourage every camper to “unplug” and dive into creation. This helps our process to encourage campers to get outdoors and get into Christ.
What should I know about reduced capacity?
Please note that our Covid-19 Plan calls for reduced overall capacity, which we anticipate will lead to some sessions filling more quickly than usual. We highly recommend registering as soon as possible. In the months leading up to May 2021, we will be continually monitoring conditions and mandates.
What's your policy on moving campers up or down in age groups for camps?
At Camp Wesley Pines we try our best to keep our campers with their own peers/friends. However, we do allow for a camper to drop DOWN one grade but we do not allow for them to climb up one grade.
*For example, if your camper has completed sixth grade they would now be a part of our Junior High Camp. However, if your camper still has friends in Older Elementary Camp, or just wishes to wait another year, then they would be allowed to still register for Older Elementary*
I have two campers, in different age groups, attending different camps. How will that look?
If they are not a part of the same camp, then they will be separated into different cabins and different activities to better fit their own age range. However, if they are attending camps that occur on the same week then drop off and pick up can still be done all at once due to our staggered times being based on last names.
*If the two campers do not have the same last name please reach out to us and let us know, we will be happy to make it work for you!*
My camper has medication, how are medications handled at camp?
Medications and any medical history should be reported in your campers registration, this will then be passed on to our Camp Nurse along with our Program Director. Any dietary needs and food allergies will be reported to our Hospitality Coordinator.
Our Camp Nurse will be responsible for all medications and the distributions of those medications. They will also be at registration for any specific notes and/or instructions your camper’s medications may have.
If you have any other questions or are confused about any of the answers above, please feel free to reach out to us by any means listed below or by filling out the form to the right.